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This project will provide you with knowledge and skills necessary to create a new RFP Procurement document. You will develop your critical elements to support a completed RFP suitable for submission to vendors.

Note: Do not use the same resource used in the RFP Analysis Project.

Guidelines

Selecting the Case for Your RFP

You may select your case for this project from one of the following:

  1. Using one of the below resources, select from one of the RFP procurement sources listed below or an alternative source:

Go to Federal Business Opportunities (Links to an external site.) or BidSync (Links to an external site.)

  1. You may select one of the procurement cases below as the basis for creating an RFP.
  2. You may propose a scenario for your RFP and submit it for approval at least 2 weeks prior to the due date.

RFP Procurement Cases

A New Practice Field

You own a semipro baseball team (in the location of your choice) and you want to construct a new practice field. You own the land already (20 acres). The land is relatively flat and it has only a few dilapidated structures (barns) and trees on it. Connecting up with existing water and sewer lines would present no unusual technical problems. It is now September, and you would love to have that field ready to go by March, 2 years hence. Your vision would include the playing field, a small clubhouse, and a parking area that would hold about 50 cars. No spectator seating would be required.

An Environmental Impact Study

You are a general contractor wishing to put up a modest-sized concrete production plant on the outskirts of town. The plant would operate on only one 10-hour shift per day and would produce about 400 cubic yards of output per day for 6 days per week. It is necessary for an environmental impact study to be undertaken before the county can issue a permit. The biggest issue is, of course, the air quality implications of concrete production, but potential impacts on water quality are of concern as well. It is now October, and you want to start building the plant by the end of next summer, if at all possible. It is now time to issue an RFP to procure an environmental impact analysis. Studies of this type normally require about 3 months of concerted effort by a team of analysts.

An Inventory Control System

You sell seeds from a catalog, and business has been blossoming. But your inventory tracking system is inadequate. In high season, supply outages have been frequent, and customer complaints over delays have been increasing. You fear that your business will die on the vine unless something is done to improve things. You want to hire a management consultant to design a new inventory tracking system. This kind of work normally requires about 6 months of effort. It is now May. You need to issue an RFP for this work. The procurement will be for the design stage only—implementation may or may not be handled under a separate contract at a later date.

Content

Download and use the RFP Procurement Instructions (Links to an external site.).

The first page of your overall submission must be a cover sheet.

The second page will be a table of contents (TOC) listing the major RFP sections and page numbers.

The next 15-25 pages constitute the main body of the RFP. You should not have any sections that are not applicable (N/A) or to be determined (TBD) in the proposal. Remove any sections that do not apply to your project

Include a reference page at the end of the proposal listing the references that you used in the RFP preparation in APA format, including websites, if any. Don’t forget to also cite any sources in the text of your paper using APA format. This is an academic assignment, so APA format is required.

Be sure to follow the instructions and include all required items. You will lose points for any missing graded components. Your grade will be based on the course rubric below.

Formatting

Your RFP should have a minimum of 15 double-spaced pages (font size 12) total, but no more than 25 pages. The page count does not include the Cover Page, Table of Contents, References or Appendices. . If you feel you need to be more thorough, you will not be penalized for going over the maximum. The minimum of 15 pages is required, and points will be deducted for white space.

The format of your entire proposal must use standard margins with 12-point font and include all attachments or appendices. You will also be graded on professionalism of format, grammar, spelling, and so on.

Any resources, including textbook, need to be cited in your document, including links to relevant websites.

ALL in-text citations must be in APA citation format.

The Reference page must use APA format

Be sure to follow the instructions and include all required items. You will lose points for any missing graded components. Your grade will be based on the rubric below.

Resources: The PMBOK® Guide is a good starting point. Please be advised that considerable relevant material is also available on the internet, so you might want to conduct a search for materials that may yield insights into the RFP development process.

Evaluation Criteria

Technical merit is substantially more important than price in determining who will be included in the competitive range. As proposals become more technically equal, price will take on greater significance. Your proposal will be evaluated using the following evaluation criteria.

  • Approach
  • Format
  • Content
  • Subject matter knowledge
  • Completeness
  • Quality of the proposal
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